The activities of the administration department act as a link between the activities of the areas and the operational structure of CIMA Foundation. It reports to the managing director. The area is divided into five offices: personnel, missions, secretariat, secretariat presidency, accounting, procurement.
In brief:
- the hr office is mainly responsible for the administrative management of employees and non-employees, liaising with the labour consultant, the CO and the President; for the management of the CIMA office liaising with Spes and Unige; for the management of doctoral students, trainees and scholarship holders; it supports the GEP group in the application of the Gender Equality Plan.
- the missions and secretariat office manages the missions of CIMA staff and all those related to active projects, liaising with the supporting economic operator; manages the first reception, orders the common spaces, keeps the office functional, receives and redirects CIMA’s pec messages and institutional emails; keeps the first accounting of the Albanian Branch (control and discharge of invoices, forecast of expenses, payment of salaries, taxes and utilities).
- the Bureau Secretariat develops and maintains connections between CIMA Foundation and the outside world; it provides support to the President and Programme Directors.
- the accounting department is responsible for keeping ordinary accounts; drawing up the annual and forecast financial statements in consultation with the president and the accountant; managing payments and relations with credit institutions; compiling and printing mandatory accounting and company books.
- the procurement office is in charge of purchasing services and supplies as requested by the various PMs in order to make existing projects functional, applying the procurement code; it takes care of all procurement-related interconnections in conjunction with the project and accounting office.
All offices work synergistically and in concert with the managing director, the president and the various consultants whose specific competences require them to give their input and opinion.
